Sending Books

Admin Area > Academic Management > Sending Books

This interface centralizes the management of all notification records for sending educational materials.

Filter Bar

Provides dropdown menus allowing staff to search by various criteria. Options include: Account, Name, and Mailing Number (package tracking code).

Status Filter

Filters notifications by status with radio button options: All, Published, and Expired/Hidden.

Search Button

A magnifying glass icon button used to execute searches.

Add Sending Notification

A +Add button used to create a new sending notification.

Edit

Used to edit the sending notification entries selected in the list below.

Notification List

Lists all sending notifications created.

Subject

The title of the sending notification.

Mailing Method

Displays the logistics method used for sending the package.

Quantity

The number of packages or books sent in the notification.

Announcement Start Date

The date when the notification becomes visible to students.

Announcement Expiry Date

The date when the notification expires. If this date has passed, the system automatically displays a red "Expired" label beside it.

Status

Displays the current status of the notification.

Add/Edit Sending Notification

Admin Area > Academic Management > Sending Books > Add/Edit

This form enables administrators to create a new sending notification, including setting common notification details and batch-adding multiple mailing records.

Subject

Sets the title of this sending notification, accompanied by a hint indicating *limited to 30 Chinese characters.

Status

Determines the notification's publishing status, selectable as either "Published" or "Hidden."

Announcement Period

Sets the effective visibility period of this notification for students.

Mailing Method

A dropdown menu to select the logistics company used for this mailing. Options include:

• Postal Service
• Yamato Express
• eCan
• Hsinchu Logistics
• Dimerco Express

Individual Sending Records

The lower half of the form includes a table for administrators to simultaneously enter details for multiple packages.

Indicates the serial number.

Account

Represents the account of the student receiving the package.

Mailing Number

Input for each package’s tracking code or shipping number.

Package Content

Briefly describes the contents of each package.

Sending Status

Used to inquire about the sending status.

Frequently Asked Questions (FAQ)

Q1: What is the primary function of the "Educational Material Sending Management" interface, and how does it help staff manage the sending process?

A: The "Educational Material Sending Management" interface provides a centralized platform for staff to manage all notification records related to sending educational materials. It offers an integrated list that allows staff to track detailed information such as subject, mailing method, number of packages, announcement period, and status, while enabling actions like adding, editing, or searching notifications. This effectively streamlines and optimizes administrative processes for sending educational materials.

Q2: In the "Sending Books" notification list, what criteria can staff use to quickly filter or search specific notifications? Also, what statuses can be filtered?

A: Staff can use dropdown menus in the "Sending Books" interface to select search criteria such as "Account," "Name," or "Mailing Number" to find specific notifications. Additionally, the system provides a radio button "Status Filter", allowing staff to filter notifications based on their status, with options including "All," "Published," or "Expired/Hidden." Once selected, clicking the magnifying glass "Search Button" executes the filter and search action.

Q3: When adding a new sending notification, what common information must staff configure, and what is the limitation for the subject?

A: When creating a new sending notification, staff must first set the notification’s "Subject," limited to 30 Chinese characters. Next, they must determine the notification's "Status", choosing between immediately "Published" or temporarily "Hidden". Staff must also set the visibility period of the notification for students. Finally, they select a "Mailing Method" via a dropdown menu, such as Postal Service or Yamato Express.

Q4: What is the function of the "Individual Sending Records" section in the "Add/Edit Sending Notification" form, and what key details does it allow administrators to record?

A: The "Individual Sending Records" section, located at the bottom half of the "Add/Edit Sending Notification" form, allows administrators to batch-enter detailed mailing information for multiple packages simultaneously. Administrators must fill in the recipient’s "Account", each package’s unique "Mailing Number" (tracking or shipping code), and a brief description of the "Package Content". Additionally, it provides a field to inquire about "Sending Status", making bulk management efficient.

Q5: How can staff determine whether a sending notification has expired in the "Notification List"? What roles do the "Announcement Expiry Date" and "Expired" label play?

A: In the "Notification List," staff can determine if a notification has expired by checking the "Announcement Expiry Date". Once this date has passed, the system automatically adds a red "Expired" label next to the notification. Simultaneously, the "Status" field indicates whether the notification is currently "Published" or "Hidden." The "Expired" label serves as an intuitive visual cue, immediately informing staff that the sending notification is no longer active.

Q6: If staff need to edit an existing sending notification in the system, how should they proceed?

A: To edit an existing sending notification, staff must first select the targeted sending notification entry in the notification list of the "Sending Books" interface. Next, they click the provided "Edit" button, which opens an editing window, allowing staff to modify the details and settings of the selected notification. This feature offers flexibility, enabling administrators to adjust notifications whenever necessary.